HOW TO ORGANISE A CAMPING TRIP FOR A BIG GROUP
I recently found myself in a situation I had never been in before. I was made the best-man for a friend’s wedding. I suddenly realised I had the responsibility of organising a stag party for more than 15 men. I had no idea where to start. They were all looking to me to deliver adventure, so I decided to take them to the Australian backcountry for some camping and whitewater rafting. I had never organised a camping trip for anyone more than my family before, 15 adult males with high expectations and little camping gear was a step up.
GET A DATE SET EARLY
With everyone’s busy work schedules, I thought that getting the date set early would be key. I asked around the stag’s main friends to find a weekend that worked best for them, then publicised it well in a Facebook group. The Facebook group proved really useful, people were being pinged and notified constantly about the group activity and it meant the trip was always in the forefront of people’s minds. Nobody made other plans that weekend or forgot about the date because it was always there for everyone to see.
GET AN INVENTORY OF EQUIPMENT
The best way to share gear was by creating a shared document online. A Google spreadsheet is a good option. It’s a really good idea to use a single document that everyone can get their hands over other means. I got everyone to take an inventory of all the camping gear they own and paste their list into the shared spreadsheet. This way, we could all easily see who had what and extras could be lent out and assigned to people who were lacking. This worked really well and although it may appear a little formal for a bloke’s weekend get-together, I would definitely recommend it to avoid situations where spare sleeping bags have been double booked and you are relying on Chinese whispers to arrange people borrowing spare equipment.
PICK AN ACTIVITY EVERYONE CAN DO
With so many people, there are going to be a diverse mixture of abilities and fitness levels. I originally wanted to take them mountain biking, but the headache of getting hold of mountain biking gear as well as camping gear, combined with the fact that some of the blokes have clearly never even seen an exercise bike, let alone a mountain bike, meant that it wasn’t achievable. Team exercises like rafting work well, also canoeing or kayaking where there is no danger involved and everyone can go at their own pace are a great way to go.
This was a potential issue, given that blokes on a stag do will undoubtedly want to be inebriated as often as possible. I made sure to book the rafting session early in the morning so nobody had the chance to drink beforehand. If you are organising the trip it is up to you to consider the safety aspect of everyone involved. Are there any pre-existing medical conditions you need to know about? What could possibly go wrong in that scenario?
ALLOW FOR PLENTY OF RELAXATION TIME
Whether you are organising a camping trip for 3 large families, or a trip with 15 blokes on a stag weekend, they all need a lot of relaxation time. Enjoy it! It’s your time away from work and that alone is cause for celebration.
Is there anything you would like to add to this article? Share your thoughts through the comments section.